How to Write a Letter of Recommendation with Examples
A letter of recommendation is a very important document that can help someone get a job, get into college, or even win a scholarship.
It is a document written by someone who knows the person well and can speak to their skills and qualifications.
In this article, we will discuss everything you need to know about writing a letter of recommendation.
Understanding the Purpose of a Letter of Recommendation
Letters of recommendation can be used for many different things.
They are often used when someone is applying for a job, going to college, or trying to win a scholarship.
The purpose of a letter of recommendation is to give an employer, college, or scholarship committee a better idea of who the person is and what they can do.
There are three main types of letters of recommendation:
- Professional letters of recommendation are written by someone who has worked with the person in a professional setting. These letters are often used when someone is applying for a job.
- Academic letters of recommendation are written by someone who has taught the person in a class or been their advisor. These letters are often used when someone is applying to college or graduate school.
- Personal letters of recommendation are written by someone who knows the person well, but may not have worked with them in a professional or academic setting. These letters are often used when someone is applying for a scholarship or trying to get into a special program.
No matter what type of letter of recommendation you are writing, there are a few key elements that should always be included.
These include:
- Information about the person who is writing the letter. This should include their name, title, and contact information.
- Information about the person who the letter is about. This should include their name, how you know them, and what their qualifications are.
- Specific examples of the person’s skills and qualifications. This should include specific things that the person has done that show they are qualified for the job, college, or scholarship they are applying for.
Preparing to Write a Letter of Recommendation
Before you start writing a letter of recommendation, there are a few things you should do to prepare.
First, ask the person if they would like you to write a letter of recommendation for them.
Make sure you give them enough time to complete it.
A good rule of thumb is to ask at least a month before the letter is needed.
Next, make sure you have all the information you need to write the letter.
This should include the person’s resume, a list of their accomplishments, and any other information that will help you write a strong letter.
Writing the Letter of Recommendation
When you start writing the letter of recommendation, make sure you follow the appropriate format.
A letter of recommendation should be written on professional letterhead and should be typed.
When you are writing the letter, make sure you highlight the person’s strengths and qualifications.
This should include specific examples of things they have done that show they are qualified for the job, college, or scholarship they are applying for.
It’s also important to avoid common mistakes when writing a letter of recommendation. These include:
- Not being specific enough. Make sure you include specific examples of the person’s skills and qualifications.
- Not being honest. A letter of recommendation should be honest and should not exaggerate the person’s qualifications.
- Not proofreading. Make sure you proofread the letter before you submit it to catch any mistakes.
Submitting the Letter of Recommendation
When you have finished writing the letter of recommendation, make sure you submit it in the appropriate format. This may be an email, an attachment to an online application, or a hard copy sent through mail.
It’s also important to proofread and edit the letter before submitting it. This will ensure that the letter is free of any spelling or grammar errors and that it presents the person in the best possible light.
FAQs on Writing a Letter of Recommendation (LOR)
Here are some questions with answers on how to write a Letter of Recommendation:
What is a letter of recommendation?
A letter of recommendation is a document written by someone who knows you well and can attest to your qualifications and skills.
It is typically used as part of a job or college application process.
Who can write a letter of recommendation?
A letter of recommendation can be written by a teacher, professor, mentor, supervisor, or any other person who has knowledge of your abilities and qualifications.
What should be included in a letter of recommendation?
A letter of recommendation should include information about your qualifications and skills, as well as specific examples of how you have demonstrated these qualities.
It should also include details about your relationship with the person writing the letter and how long they have known you.
How do I ask someone to write a letter of recommendation for me?
When asking someone to write a letter of recommendation for you, it is important to be respectful of their time and to provide them with all of the information they need to write a strong letter.
This includes your resume, a list of the qualifications and skills that you would like them to highlight, and the deadline for when the letter is due.
How many letters of recommendation should I have?
The number of letters of recommendation you should have depends on the specific application process you are going through.
Some applications may require only one letter, while others may require multiple letters.
It’s always a good idea to have a few extra letters in case some of the people you have asked are unable to write one.
Can I write my own letter of recommendation?
No, it is not appropriate to write your own letter of recommendation.
A letter of recommendation should be written by someone who knows you well and can attest to your qualifications and skills.
Can a family member write a letter of recommendation for me?
In some cases, a family member may be able to write a letter of recommendation for you.
However, it is generally best to have letters written by people who know you in a professional or academic capacity.
Can I waive my right to access to my letter of recommendation?
Many organizations will ask if you would like to waive your right of access to your letter of recommendation.
This means that you will not be able to see the letter once it is written.
It is generally a good idea to waive your right of access, as it allows the person writing the letter to be more candid in their assessment of your qualifications and skills.
How long should a letter of recommendation be?
A letter of recommendation should be no more than one page long. It should be concise, highlighting the most important information about your qualifications and skills.
Can I provide a reference letter instead of a letter of recommendation?
A reference letter and a letter of recommendation are similar, but a letter of recommendation is generally more detailed and specific to a certain job or college application.
If a reference letter is requested, it can be used as a letter of recommendation but it’s always best to check with the person or organization requesting the letter of recommendation.
How long does it take to write a letter of recommendation?
The time it takes to write a letter of recommendation can vary depending on the person writing the letter.
Some people may be able to write a letter quickly, while others may need more time to gather information and think about what to include.
It’s best to give the person writing the letter at least 2-3 weeks notice before the deadline for the letter is due.
Conclusion
Writing a letter of recommendation can be a big responsibility, but it is also a great opportunity to help someone achieve their goals.
By understanding the purpose of a letter of recommendation, preparing to write it, highlighting the person’s strengths and qualifications, and submitting it in the appropriate format, you can write a strong and effective letter that will help someone get a job, get into college, or win a scholarship.
Remember to always be honest and specific in your letter, and proofread it before submitting it.
If you have any questions or concerns about writing a letter of recommendation, feel free to share your experiences and ask for advice.
